82 lines
3.2 KiB
ReStructuredText
82 lines
3.2 KiB
ReStructuredText
.. _song_usage:
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Song Usage Tracking
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===================
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OpenLP gives you the ability to track all the songs that are displayed live or
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printed. Every time a song is displayed live or printed it will be logged. This
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is useful for CCLI or any other church copyright license that may require
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tracking or for your own personal use to know what songs you previously used.
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Song Usage Tracking is listed under the menu item
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:menuselection:`Tools --> Song Usage Tracking`
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.. image:: pics/songusage.png
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You can start and stop tracking by using your keyboard :kbd:`F4` key, going to
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:menuselection:`Tools --> Song Usage Tracking --> Toggle Tracking` or by using
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one of these buttons below :ref:`creating_service`.
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|song_active| Song usage tracking is active.
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|song_inactive| Song usage tracking is inactive.
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**Extract Tracking Data**
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Now that you have tracked the songs that were displayed or printed you will want
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to access the information. Go to
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:menuselection:`Tools --> Song Usage Tracking --> Extract Tracking Data` and you
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will be presented with dual calendars.
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.. image:: pics/songusagereport.png
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**Select Date Range**
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The calendars on the left side and right side are what you use to select the
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beginning and end dates of your tracking information. Select the date you want
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to begin your tracking information on the left and end your tracking information
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on the right. Use the left and right arrows or click on the month or year and
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then select the day.
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**Report Location**
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|file_open| Use this button to choose the folder you want to save your tracking
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file in. Click :guilabel:`OK` and click :guilabel:`OK` again or
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:guilabel:`Cancel` at any time. This saves your tracking log as "usage_detail_<start date>_<end date>.txt".
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You can open this file in any text viewer or your spread sheet application.
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The usage detailed report will be in the following format: Year, Month, Day,
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Hour, Minute, Seconds, Micro-seconds, Song title, Copyright, CCLI number, Author,
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Song (meaning a song was tracked), and if your song was Displayed or Printed.
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**Delete Extracted Data**
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When you do not need your previously saved data past a certain point in time,
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you can delete it. Go to
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:menuselection:`Tools --> Song Usage Tracking --> Delete Tracking Data`
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.. image:: pics/songusagedelete.png
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You will be presented with a single calendar. Select a date by using the left
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and right arrows or click on the month or year and then select the day. All
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tracking information prior to the date you selected will be deleted. Click
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:guilabel:`OK` to delete or :guilabel:`Cancel` if you change your mind.
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**Tip**
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Every time you display or print a song, whether for practice or during a service,
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it will be logged if tracking is on. This could create a lot of duplicate songs
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being logged. Toggle the tracking on and off, as needed, at the bottom right
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under :ref:`themes` using these buttons.
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|song_active| Song usage tracking is active.
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|song_inactive| Song usage tracking is inactive.
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.. These are all the image templates that are used in this page.
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.. |SONG_ACTIVE| image:: pics/song_usage_active.png
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.. |SONG_INACTIVE| image:: pics/song_usage_inactive.png
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.. |FILE_OPEN| image:: pics/buttons_open.png |